Introduction
At New Formation Education Limited (“Us” / “We”), we are committed to ensuring that your private information stays exactly that, private.
This Privacy and Cookie Policy explains how we collect, use and protect personal data in accordance with UK data protection legislation including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This policy applies to candidates, clients, website users and other individuals whose personal data we process as part of our education recruitment services.
Who We Are
New Formation Education is an education recruitment agency providing staffing services to schools, academies and other educational organisations.
For the purposes of data protection legislation, New Formation Education acts as a data controller in relation to the personal data we process.
If you have any questions about this policy or how your personal data is handled, you can contact us at:
Email: Dataenquiry@newformation.co.uk
The Information We Collect
We may collect and process the following categories of personal data.
Personal identification information
This may include:
- Name
- Address
- Email address
- Telephone number
- Date of birth
- National Insurance number
- Identification documents
Recruitment and employment information
This may include:
- CV and employment history
- Education and qualifications
- Professional references
- Interview notes
- Availability and placement history
Safeguarding and vetting information
Where required for education recruitment compliance, this may include:
- DBS check information
- Right to work documentation
- Prohibition checks where applicable
- Qualification verification
- Safeguarding declarations
Some of this information may constitute special category data, such as information relating to criminal convictions where legally permitted.
Technical data
When you use our website, we may collect:
- IP address
- browser type and version
- device information
- pages visited and time spent on the website
How We Use Your Information
We process personal data for the following purposes:
- providing recruitment and staffing services
- assessing candidate suitability for education roles
- carrying out safeguarding and compliance checks
- managing candidate placements and assignments
- communicating with candidates and clients
- complying with legal and regulatory obligations
- improving our website and services
Online Searches for Safeguarding
As part of our safeguarding responsibilities in the education sector, New Formation Education may conduct an online search of publicly available information for shortlisted candidates.
This process is carried out in line with safeguarding guidance for schools and education recruitment.
The purpose of the search is to identify any information that may be relevant to a candidate’s suitability to work with children or vulnerable individuals.
The search may include reviewing publicly available information through search engines or publicly visible social media content.
Only authorised staff will carry out these searches and any information identified will only be recorded where it is relevant to safeguarding or professional suitability.
Lawful Basis for Processing
We process personal data under the following lawful bases:
Legitimate interests
To operate an education recruitment service and match candidates with appropriate roles.
Legal obligations
To comply with safeguarding, employment and regulatory requirements applicable to education recruitment.
Contractual necessity
To fulfil contractual obligations when placing candidates into roles.
Consent
Where required, for example when sending marketing communications.
Sharing Personal Data
We may share personal data with the following categories of organisations where necessary:
- schools, academies and education providers
- payroll and umbrella companies
- DBS and vetting providers
- referencing services and previous employers
- IT systems and recruitment software providers
- professional advisers including legal and compliance consultants
- regulatory authorities or government bodies where required by law
All third parties are required to process personal data securely and in accordance with data protection legislation.
International Data Transfers
Where personal data is transferred outside the United Kingdom, we ensure that appropriate safeguards are in place in accordance with UK data protection laws.
Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including satisfying legal, safeguarding and regulatory requirements.
When personal data is no longer required, it will be securely deleted or anonymised.
Your Data Protection Rights
Under data protection legislation, individuals have several rights including:
- the right to access personal data
- the right to request correction of inaccurate data
- the right to request deletion of data where appropriate
- the right to restrict processing
- the right to object to certain processing
- the right to data portability in certain circumstances
Requests relating to these rights can be made by contacting us using the details provided in this policy.
Individuals also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).
Security of Personal Data
New Formation Education takes appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse or alteration.
Cookies
Our website uses cookies and similar technologies to improve user experience and understand how our website is used.
Cookies are small text files that are placed on your device when you visit a website.
We use the following categories of cookies.
Strictly necessary cookies
These cookies are required for the operation of our website and enable basic functionality such as page navigation.
Analytics cookies
These cookies help us understand how visitors use our website so that we can improve performance and user experience.
Functionality cookies
These cookies allow the website to remember preferences such as language or region.
Where cookies are not strictly necessary, we will request your consent before placing them on your device.
You can manage cookie preferences through your browser settings.
More information about cookies can be found at:
www.allaboutcookies.org
